If your site runs on WordPress, it is highly possible – even likely – that your site needs a diet. WordPress makes it mind-numbingly easy to create lots of different pages by recycling your content, or snippets of your content, into various related pages. This has been grossly exacerbated by uninformed SEO consultants pushing their clients to aggressively “tag” blog posts.

WordPress Often Generates Too Many Pages

First, understand that search engines don’t necessarily review all of the pages on a site, but instead use the site’s authority (from links etc.) to determine just how many pages they will both crawl (find) and index (add to the consideration set for search results). Therefore, sites with low authority and lots of pages may find that most of their pages receive zero traffic and aren’t ever seen by search engines.

Let’s use Atticus Marketing as an example to showcase why all of these extra pages are problematic. Yesterday, I published a great post on the differences between three mainstream CMS systems. Not only have the search engines failed to send any traffic to my lovely content, they haven’t even indexed or even crawled it at all! They don’t know it exists. This despite the fact that I’m doing all of the social media marketing: posts on LinkedIn, Facebook, Google Plus, Tweets and Retweets.

Here’s why: Atticus is a very young site, with just 34 different sites linking to it AND I’ve built out lots of extra pages through WordPress’s Categories and Tagging functionality. Every time you create a category or a tag, WordPress generates a page to organize content with that category or tag. These pages are optimized for the category/tag. This functionality has the capacity to generate lots of pages with content that already has a home on your site – duplicate content that search engines eschew. (Note that tags are worse because the interface is very freeform, encouraging writers to generate multiple versions of similar tags). You can see how this gets out of control: on AtticusMarketing.com I have a paltry 10 pages and 25 blog posts – yet Google indexes 186 different pages for the site. The reality is, the vast majority of these pages just contain content that exists elsewhere on the site.

The reason the search engines haven’t deigned to even look at my lovely new content is because my site’s authority and multiple duplicate content pages combine to convince them that much of my content just isn’t worth their time.

Tagging and SPAM

Look at this from a search engine perspective, to understand why a combination of page volume and site authority determines how many pages are reviewed. Let’s review a more extreme example, from the Carter Law Firm, where a site utilizes WordPress tagging functionality to generate a litany of spammy pages.

The blog is well written, has some beautiful imagery, appropriately utilizes external and internal links and embraces edgy topics including Topless Day and revenge porn. Unfortunately at the end of every single post is a long list of entries for both “Filed Under” i.e. categories and “Tagged With” i.e. tags. Here’s the entry for the post on “Ask the Hard Questions Before Starting a Business”:

This one piece of (very good) content is now going to be replicated on 15 different pages across her domain – most of which will have nothing but a verbatim copy of this content. And many of these pages are “optimized” (I use the term very loosely here – but optimized with on-page elements like Title Tags, H1s, URL etc.) for very similar content:

“How to start a business” vs. “How to start LLC” vs. “start LLC”.
“Arizona business attorney” vs. “Arizona small business attorney” vs. “Phoenix business attorney” vs. “Phoenix small business attorney”.
“Business operating agreement” vs. “Limited Liability Company operating agreement” vs. “Operating agreement for LLC” vs. “what is an operating agreement”.

This is a content spam tactic intended to capture variants of long tail search queries. In reality, search engines figured this out years ago and the site owner is doing nothing other than artificially inflating her page count – most likely to the detriment of her search performance.

How to Avoid These Problems

Personally, I enjoy the tag clouds that are generated by tagging my posts and there is definitely a user benefit of being able to see articles grouped along common threads. To use tags and avoid an inflated page count, simply Noindex your Tags. (Be careful about noindexing your categories, to make sure your URL structure for your posts doesn’t include the category folder.) The Yoast SEO plug in has simple check boxes for this, as does the All-In-One SEO pack (below):

However, when implemented carefully, tags can be effective in generating inbound search traffic, but follow these best practices:

Limit your site to 5-8 general, broad categories.
Tags should have multiple posts of a similar topic associated with them.
Tags should be genuinely different, not replicated spamming for verbal nuance i.e. Not: “divorce laws” and “divorce law”.
The posts should be displayed as snippets (not the entire article).
The tag page should contain its own unique content – you can do this with the SEO Ultimate plugin.

If all of this sounds overly technical and confusing, buy a WordPress book or invest some time with someone experienced in both SEO and WordPress – leaving the tagging to the graffiti artists .

I recently had one of my clients ask me for some guidance in migrating a massive website (with pages numbering in the tens of thousands) from their hand coded bespoke platform to a professional CMS. Josh Farkas, from Cubicle Ninjas, is my go to person for any and all advanced, highly technical or customization issues. To help the client weed through CMS options, Cubicle Ninjas put together the following documentation outlining the differences across the three primary platforms (WordPress, Drupal & Joomla).

Cubicle Ninjas is pleased to help make the decision-making process easier by offering researched benefits and perceived weaknesses of the top three content management system (CMS) platforms. It is our mandate to present only facts about Drupal, WordPress, and Joomla to help enable you to make the most educated and informed decision about your content management system.

“Conventional wisdom has it that WordPress is the fast and easy way to go, while Drupal works best for large, complex, enterprise-class websites. Joomla fits somewhere in the middle — it has some of the power of Drupal but with greater ease of use. That doesn’t tell the whole story, however. All three CMSs have evolved beyond their roots: Drupal is getting easier, WordPress more sophisticated and Joomla offers both a CMS and a related Web development platform on which it can run.”

(Computerworld, “Choosing an open-source CMS, part I: Why we Use Drupal”, by Robert L. Mitchell, Feb.13, 2013)

After reading the above article excerpt, deciding which content management system (CMS) to power your new website is probably more puzzling than ever. Yet selecting the most appropriate CMS to create, maintain, and sustain your website may be the most critically important decision made regarding the creation of a site. For instance, if your short-term goals are perfectly aligned with one CMS, but that same platform is seemingly unable to meet your future requirements, you’re considering the wrong CMS.

This is why there are two key factors to consider when searching for the perfect platform for your needs.

First, when selecting a CMS, it’s imperative to thoroughly understand what strengths and weakness each platform brings to the table today, as well as their planned, future technological trajectories.
Secondly, to make the right decision relies a great deal on you having a thorough understanding of the scope, complexity, depth, features, and functionalities of your site, both in the short- and long-term. Once you’ve done your due diligence researching CMSs and have cemented your website’s intentions, requirements, and goals, the confusion surrounding the CMS decision will begin to dissipate and the choice will become much more clear.

The Benefits & Perceived Weaknesses of Drupal, WordPress & Joomla

When combined, Drupal, WordPress, and Joomla content management systems (CMS) control approximately 75% of the total CMS market share. These three CMS giants are all open source systems, meaning they are free of charge and downloadable from the Internet. In addition all are built on PHP + MySQL and manage content with databases.

Their differences, however, far outweigh their abovementioned similarities. Though there are obviously many shared attributes amongst two out of the three CMSs, each one has its unique strengths and weaknesses. The synopses that follow are intended to be informative overviews of Drupal, WordPress, and Joomla. Prior to selecting a CMS, Cubicle Ninjas strongly recommends further investigation into the one or two that pique your interest and appear to meet your website’s requirements both today and far into the future.

DRUPAL

Benefits: Often referred to as the ‘granddaddy’ of CMSs for its powerful backend that can support hundreds of thousands of pages and millions of users a month, Drupal has also been around the longest having been first released in 2001. With its unparalleled power, it can support the creation of multiple content types, each with hundreds of fields, and it presents unlimited ways to capture, organize, and present data for a wide range of applications. With its flexibility, power, and scalability Drupal is ideal for developing complex, big-budget, large-scale websites. In addition to being the most secure CMS on the market today, experiencing the least number of exploits and hacks, this CMS also provides granular control over who can access and edit every aspect of the site. One of the newer features of this CMS is that it automatically creates responsive sites (Drupal 7). Drupal administrators and users are also fortunate to have strong, well-maintained support communities and forums for problem-shooting and solving issues.

One of the most flexible and powerful CMSs available for developing complex, big-budget, large-scale projects.
Supports creation of multiple content types, each with hundreds of fields.
Powerful backend that can support hundreds of thousands of pages and millions of users a month.
Automatically creates responsive sites (Drupal 7).
Most secure and experiences the least number of exploits and hacks.
Granular control over who can access and edit every aspect of the site.
Technical excellence.
Scales effortlessly and is stable.
Unlimited ways to capture, organize, and present data for a wide range of applications.
Strong well maintained support communities and forums.

Perceived Weaknesses: With all Drupal has to offer it may come as a surprise to learn it is only used by 5.7% of all websites created using content management systems. Why such a low percentage when the benefits are so many? Because Drupal is also, without contention, the most difficult and technical of the three CMSs.

More often than not, creating and launching a website with Drupal requires IT professionals as this program lacks editor tools such as WYSIWYG and uses code instead. With its foundation in code, Drupal is difficult to use for those without technological backgrounds or knowledge and the learning curve is so steep it may as well be vertical. Posting requires setting options for URL Alias, Menus, Revision Logs, Comments, and Author Meta data, most of which are completely foreign to the average layman. In addition, Drupal lacks themes that mean great designers are necessary to make the site visually captivating. It also has the smallest number of plugins, modules, and extensions. Drupal also lacks strong support communities and forums, making developers rely on the company’s main documentation. All of these factors make Drupal the most costly to develop and maintain.

Steep learning curve.
Requires code (lacks editor tools such as WYSIWG)
Difficult to use for those without technical backgrounds/knowledge.
Developers forced to create their own solutions.
Lack of free plugins.
Lack of themes (great designers necessary).
Posting requires setting options for URL Alias, Menus, Revision Logs, Comments, and Author Meta data.
Lacks in terms of unofficial support beyond the main documentation.

Organizations that use Drupal as their CMS include: the White House, The Economist, MTV, Optima Bank, PInterest, London.gov.uk, NYU College of Nursing, the Onion, and the US Dept. of State, Bureau of Educational and Cultural Affairs.

WORDPRESS

Benefits: What started as a blogging platform in 2003, WordPress has evolved to be used as a full content management system and so much more through the use of the thousands of plugins and widgets and themes. The biggest selling points of WordPress are that it’s easy to install, administer, and to add popular and common features. It is also the ideal CMS for those with little to no technical know-how and learning this CMS couldn’t be easier. Utilizing a WYSIWYG editor (as opposed to code), makes changing, deleting, modifying, adding, and editing content and images simple to learn and simple to execute. Websites using WordPress can be customized through the use of nearly 15,000 (yes, 15,000!) widgets, plug-ins, and modules, and with its stable plug-in API architecture it’s easy to develop your own plug-ins.

Factors definitely not to be overlooked are WordPress’ strong SEO capabilities and extensive support via Google searches. The ease and flexibility to create mobile, tablet, and desktop themes of high customization is also a unique benefit (though they must be built-in by the developer). Last, but certainly not least, WordPress is a highly flexible CMS, enabling people of all technological backgrounds the ability to create blogs, eCommmerce sites, websites, and more. Though impossible to pinpoint exactly why 58.8% of all websites created with content management systems, or 20.2% of all websites, use WordPress, ease of use would most likely be at or near the top of the list. In total, a WordPress site is filled with the latest technology at an affordable price.

Easy to install.
Easy to administer.
Easy to add popular and common features.
Easiest learning curve; ideal for those with little to no technical background.
Strong SEO capabilities.
Highly flexible (blog, eCommerce, website, etc.)
Does not require coding to edit.
Easy posting using WYSIWG interface.
Stable plug-in API architecture (i.e. easy to develop plugins)
Websites can be completely customized through the use of widgets and plug-ins.
Most extensive number of extension vendors and themes.
Extensive support via Google searches.

Perceived Weaknesses: Being based on blog platform architecture poses some hardships, such as limited content management capabilities. Plugins are often required to add or enhance built-in features. An example is that while WordPress was created to be a discussion forum it still requires a third-party plugin to have granular control over who can access and edit every aspect of the site. Because of this reliance on plugins (and the systems popularity) there remains the possibility of insecurity, requiring updating of the platform and its plugins on a regular basis.

And in a time when optimized websites are a must, WordPress does not automatically create responsive sites. The theme developer must currently create responsive themes. Solutions for problems can usually be found doing a simple Google search, but unlike Drupal and Joomla, WordPress has significantly higher online support. Finding solutions is usually more streamlined than with other platforms.

Requires a third-party plugin to have granular controls.
Must be updated with latest plugins and WordPress versions for security purposes.
Blog platform architecture poses difficulties unless planned.
Limited content management capabilities without plugins (due to blog platform architecture).
Doesn’t automatically create responsive sites.

Organizations that use WordPress as their CMS include MSNBC TV, Tribune Media Group, Best Buy, Forbes Blogs, Xerox, Brazilian Culture Ministry, Wheaton College, and NY Times Blogs.

JOOMLA

Benefits: First released in 2005 after forking from Mambo, Joomla is one of the newer kids on the CMS block but it’s quickly established itself as a major player. Today 3.3% of all websites, or 9.5% of all websites built on a content management system use Joomla. It is considered a wise choice for those who fall between tech-pros and tech-newbies, as it’s easy to install and automatically creates responsive sites. With its strong content management capabilities, thousands of features and designs, and an extensive plugin (‘extensions’ in Joomla-talk) library, this CMS offers a great deal to people across a broad spectrum of technological knowledge. And if questions or problems arise, Joomla has strong, well-maintained support communities and forums. Google Analytics also comes included free of charge.

Easy to install.
Ideal for those who fall between tech-pros and tech-newbies.
Strong content management capabilities.
Automatically creates responsive sites.
Thousands of features and designs.
Extensive plugin (‘extensions’) library.
Strong well maintained support communities and forums

Perceived Weaknesses: There is a rather steep learning curve, particularly regarding our new site’s functions and general usage. This combines with the fact that posting requires HTML/code, the inability to allocate different web pages to different CSS, and the lowest number of plugins, modules, and extensions of the three CMSs, makes Joomla somewhat difficult for the average layman to use. From a technical viewpoint, Joomla lacks elements critical for on-site optimization, it’s not search engine friendly particularly with regards to URLs, and an SEO plugin must be purchased for SEO optimization. Customization of sites is limited, as is the Access Control List (ACL), which refers to a list of permissions that can be granted to specific users for specific pages.

Steep learning curve, particularly the functions and general usage.
Lacking elements important for on-site optimization.
Not ideal for large-scale websites.
Posting requires HTML/code.
Commercial presence of mods & themes not the most extensive.
Not search engine friendly particularly with regards to URLs.
Must purchase SEO plug-ins for SEO optimization.
Limited customization.
Limited Access Control List (ACL) refers to a list of permissions that can be granted to specific users for specific pages.
Unable to allocate different web pages to different CSS.

Organizations that use Joomla as their CMS include: Heathrow Airport, Barnes & Noble, eBay, University of Alabama at Birmingham, Holiday Inn, Porsche, Guaranty Trust Bank, and Exact Software.

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