Office Manager & Bookkeeper – Spanish Fluent

Mockingbird Marketing is looking for a part time, Spanish-fluent Office Manager. At the highest level, the Office Manager handles anything and everything related to keeping the office running smoothly and efficiently. A typical day may include matching credit card billings to client advertising accounts, setting up a new multi-line phone system and coordinating a speaking engagement in Chicago.

Roles and Responsibilities:

  • Manage our conference schedule
  • Cost accounting – generate weekly report to track efficiency of all accounts
  • Manage purchase order process for third party consultants and contractors
  • Translating documentation into Spanish.
  • Assist with hiring – vet prospects, schedule interviews, ensure new hires are ready to go on day 1
  • Managing contracting process with new clients
  • Following up on late payments
  • Processing digital payments – credit cards and electronic transfers
  • Manage vendor payments
  • Process payroll
  • Schedule tax payments
  • Answer inbound phone calls
  • Anything and everything else to keep us up and running

Skills and Requirements:

  • MUST: Be completely fluent in Spanish – both spoken and written.  
  • Minimum 2 years experience with QuickBooks online.
  • Experience with bookkeeping/accounting/billing highly desirable.
  • MSFT Office Suite – especially Excel
  • Quickbooks experience strongly preferred
  • Operate without a defined roadmap.
  • Pedantically organized
  • Very comfortable with technology – software and hardware
  • Proactive, professional communicator
  • Experience in a law firm, specifically with legal writing, a strong bonus, but not necessary.

Time Commitment:
The Office Manager role is part time – with roughly 20 hours a week, although that may grow. We have a fairly flexible schedule, but do require someone on Mondays. This may be an ideal role for someone wanting to get kids on and off the bus – working four hours a day, Monday, Wednesday and Friday for example.


Hourly based on experience

About Mockingbird Marketing

Mockingbird is a fast growing marketing agency focused exclusively on providing VP of Marketing level service to the law firms. We run everything for our clients – from PPC to SEO to SMM (and lots of other acronyms.) Mockingbird currently has 70 clients and we’re adding about four a month. We provide a comprehensive approach to online marketing – our primary value is in identifying, prioritizing and executing on the lowest hanging fruit that will drive new business for our clients.